Senior Operations Associate

New America is seeking a Senior Operations Associate for its Planetary Politics program. The associate will provide vital organizational, communications, and research support for the program. The ideal candidate will be a seasoned self-starter with excellent organizational, communication, and administrative skills who takes pride in keeping the trains running on time and delivering impact. Team work, attention to detail, and the ability to work independently are qualities that would be highly valued and well-rewarded for the person in this position.

Planetary Politics is a new program at New America, a nonprofit, nonpartisan think tank that invests in new thinkers and new ideas to address the next generation of challenges facing the United States. The program is a call to action for reimagining a more inclusive, equitable, and sustainable global order. We engage in empirically driven research, policy development, and support explanatory and policy oriented analytical journalism on key policy issues of the day.

Primary function:  This position will be a full-time position, including benefits. This position will largely involve administrative and communications support but there is room for growth. We encourage professional development within a small and highly collaborative team.

Responsibilities:

• General organizational and administrative support:
  • Manage program schedules and timelines
  • Draft and review partner and contractor agreements and contracts;
  • Manage program invoices
  • Assist with scheduling and note-taking during internal and external meetings
  • Manage monthly expense reports
  • Liaise with logistics and administrative service providers.

        Internal and External Communications:

• Support program communications strategy by:
  • Managing social media
  • Update website regularly to reflect latest program work
  • Assist with the development of program materials and presentations
  • Assist publication processes, including fact-checking, proofreading, maintaining bibliographic reference data
  • Maintain and update contact databases
  • Events Coordination
  • Research panelists, draft invitation text, prepare bios, and prep tweets
  • Coordinate event set-up and logistics with Events team
  • Perform and execute on after action review tasks

Other Duties:

• Other responsibilities and opportunities as required or as time allows, including opportunities to develop an individual research and writing portfolio

Qualifications:

• Experience with executive management and/or board relations
• Excellent writing and critical thinking skills
• Strong organizational skills and attention to detail
• Demonstrated interest in international relations, U.S. foreign policy, technology policy, human rights and/or global development
• Experience (including volunteer experience) in non-profits, advocacy organizations, or political campaigns preferred
• Familiarity with creating, keeping, and tracking budgets. Strong Excel skills preferred.
• Strong interpersonal skills and ability to both work independently and build relationships across a widely-dispersed organization

Compensation and Benefits: This position is a full-time role with benefits. The annual salary will be between $60,000.00 – $70,000.00, depending on experience.  New America offers a highly competitive benefits package that includes health care, dental, and vision coverage; a generous retirement plan; paid time off; observes all federal holidays; and an office-wide closure between Christmas and New Year’s Day.

Location: This position will be based in New America’s Washington, DC office with up to three days a week in person.

How to apply:

To apply, please submit a resume, one-page cover letter, three references. In your cover letter, please tell us about yourself, why you want to work for the Planetary Politics program, and why you are qualified for the role based on the job description. We will consider applications on a rolling basis; priority consideration will be given to those who submit their applications by June 1, 2023.

Please, no phone calls or emails.

*Operating status and Vaccine Policy:  New America has made the safety of our staff and our surrounding community a top priority. As part of that commitment, New America staff are required to be vaccinated against COVID-19. New America will require all staff to submit proof of complete vaccination against COVID-19 to be in the DC office. We consider requests for medical or religious accommodations.

*Physical Requirement:

• This position is hybrid, working from home and in an office environment and sits at a desk for extended periods of time and requires dexterity to operate general office equipment;
• The person in this position will frequently communicate with peers, management, company partners/vendors, and the general public, and must be able to exchange accurate and timely information verbally and in writing; and
• This position may require walking, bending, kneeling, and standing, and will require sitting for extended periods of time.

*Work Environment:

• The work environment is in an indoor office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

New America is an equal-opportunity employer committed to hiring a diverse workforce at all levels of the organization thereby creating a culture that allows us to better serve our clientele, our employees, and our communities. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination. This is a bargaining unit position.