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Jobs at New America

Financial Analysis and Grants Manager

Location: Washington, DC

Department: Finance

Type: Full Time

Min. Experience: Mid Level

New America is an innovative, nonprofit think tank and civic enterprise committed to renewing American politics, prosperity and purpose in the digital age.  Located steps from the White House in Washington, D.C., we are seeking an experienced Financial Analysis and Grants Manager.

The position of Financial Analysis and Grants Manager oversees Private (Foundation, Corporate and Individual) and Public (State, Federal and Local) grants accepted by New America, and maintains consistency with corporate policies. Reviews and approves all grant applications, verifying that all inputs and budgets are correct, complete and meet application requirements. Ensures that spending of grant funds is in compliance with the grant contracts, and that the reporting of these funds is in compliance with grant reporting requirements. Monitors all aspects of compliance with OMB circulars pertaining to the relevant agreements. This position is responsible for providing analytical and operational support within the Finance department to serve New America’s wider organizational needs regarding the administration of the Grants Management process including the review of budgets and budgeting for all grants.  Additionally, this position supports the Finance department through routine balance sheet account and ratio analysis of the financial statements and research and oversight on complex financial transactions in conjunction with the Controller/Director of Finance. 

Scope of Work / Job Functions

Grant and Contract Acquisition; Financial Management and Compliance
Responds to queries from Program, Marketing and senior management relating to grant expenditures, budgets, spending and carry-over balances. • Coordinates with Program departments in preparing interim forecasts of program activity for input to grant budgeting and cash flow analysis. • Monitors and reconciles and communicates information about grant carry-over spending and project balances.  • Maintains corporate guidelines, policies and procedures for grant financial management and compliance. • Reviews and approves documentation in conjunction with other members of the Grants Review Team. • Reviews all new grants, contracts and cooperative agreements and their amendments; negotiates terms and conditions as needed. • Prepares analyses of requirements to ensure full understanding. • Assists Program to provide necessary information for requests for approvals of extensions and revisions to grants, contracts and cooperative agreements. • Establishes & maintains contact with financial management units of contracting agencies to ensure smooth financial management of awards. • Serves as point of contact for assistance with contractual, financial and compliance issues related to incoming grants. • Works with all NA programs, ancillary offices and partners to ensure they have the capacity to handle grants in all programmatic and compliance aspects. • Provides advice on compliance as managers plan new grants. • Modifies NA procedures to comply with changes in grant regulations. • Reviews ongoing grants administration to ensure program and financial compliance through desk reviews and NA audits. • Documents, maintains and ensures compliance with all internal control procedures for all grants. • Uses information from internal accounting systems to prepare periodic financial reports required by US government grants. • Supervises preparation and submission of compliance-related documents to donor institutions. • Stays abreast of government grant regulation and requirements, tracks and monitor changes and interpretations of Private and Public grant regulations. • Identify areas of organizational risk or non-compliance and address these areas in a timely manner. • Maintains ongoing review of grant expenditures and reporting to ensure NA grants are in compliance with established procedures. • Prepares projections of spending to ensure that grants and matching spending are not exceeded, with a particular focus on the multi-year grants and grants that span fiscal years. • Works with the Development team to maintain master grant files with original agreements and copies of all modifications, correspondence and reports. • Manages the organization’s letter(s) of credit with the federal government and  performs  grant drawdowns and disbursements.

Financial Accounting, Analysis and Reporting
Provides SF-269s, SF-272s, Financial Close-out reports, etc. and ensures all government reporting requirements are met for Federal Grants and Pass-throughs. • Evaluates and monitors contractual performance. • Disseminates contract and grant information to relevant staff, provides regulatory interpretation, advice, and guidance during project proposal implementation stage • Ensures proper close-out procedures and documentation are sent upon grant closeout • Oversees creation of more complex journal entries. •  Provides assistance in extraordinary and complex transactions.  • Reviews and analyzes balance sheet accounts throughout the year. • Reconciles accounts with sub-ledgers or supporting documents. • Prepares ratio analyses of the financial statements.

Training and Capacity Building
Trains staff in grants management, full cost recovery, sub-recipient monitoring, proposal budgeting and donor regulations, and all financial and compliance aspects of grants. • Cross-trains and provides back-up to other analysts positions. • Trains and manages other personnel assigned to the unit and keep them productively engaged. • Assists in design/development and implementation of the new ERP software to assure efficient management, reporting and compliance with grants and grant spending.

Principal Working Relationships

The Financial Analysis and Grants Manager will work frequently with finance personnel, NA staff in technical units and program managers and their units, particularly those lacking grant experience, program personnel with and without an accounting background, staff in government agencies managing grants, and auditors. The Financial Analysis and Grants Manager works closely with other analysts with responsibility for financial reporting, projecting cash flow and coordinating wire requests to ancillary NA offices.  The Financial Analysis and Grants Manager reports to the Director of Budgets, Grants, and Reporting and will work closely with the corporate accounting staff, in some cases overseeing their work. 

Qualifications, Knowledge and Skills

BA or BA equivalent in Business, Accounting, Finance preferred. Direct experience such as grants management, budget coordination and financial management experience may substitute. • Knowledge of standard financial reporting requirements for US Federal Government grants; general knowledge of financial reporting requirements for state and other grants. • Microsoft Word and excellent skills with Microsoft Excel. Excel experience should include working knowledge of the pivot table report function. Strong analytical skills. • Strong communication and customer service skills, and ability to exchange information with others clearly and concisely. • Ability to work with a minimum of supervision, but knowing when to seek additional assistance. • Ability to provide written and oral explanations of government grant requirements and coding. • Ability to work harmoniously and effectively as part of a work team, responding to frequent demands of multiple customers (internal and external.) • Ability to manage time effectively and efficiently to meet multiple deadlines within regular cycles of activity. • Ability to communicate by phone or by e-mail with people for whom English is not their first language.
Working conditions are a general office setting with significant time working at a computer, reading from computer screen, entering data through computer keyboard & mouse, retrieving documents from printer, standing at copier or fax machine, and frequent attaching and removing staples • Year-end archiving activities involve repeated lifting and bending • Physical, Emotional and Intellectual Demands: Busy office setting • Equipment used: Personal computer (desktop or laptop), calculator, printer, fax, and copier

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Additionally, given the nature of this position, legally permissible background and credit check will be required of the successful candidate.  This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

Application Process

Please submit a resume and cover letter.  Applications will be accepted and reviewed on a rolling basis.  

No phone calls or emails please.

New America is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization thereby creating a culture that allows us to better serve our clientele, our employees and our communities. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.

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